Disputes fees

In this article, you will be informed about the Partner dispute fees and when they are applicable.

When a customer raises a dispute with us for the reasons set forth below, you (as the seller of the goods/intangible goods) are responsible for resolving this dispute. If you cannot reach an agreement with the customer within the time period specified below depending on the dispute reason, we will start the investigation and our Dispute Resolution team will step in and help solve the dispute. This will change the status to ´Investigation started´. In such a case, we reserve the right to charge you a dispute fee to compensate for additional operational costs on our side.

Whether you get charged with a Dispute fee or not is decided by the outcome of the dispute, not the escalation in itself, hence we do not charge a Dispute fee on the day of escalation. The fee is charged retroactively once we have determined the outcome of the dispute and who is liable.

You will not be charged a Dispute fee if a customer:

  • Is deemed to be at fault.
  • Cannot provide the information requested by Klarna to proceed.
  • Cancels the dispute on their own accord.

In these instances, we will reactivate the payment with no charge towards you.

Contingent on the customer providing Klarna with the relevant information to proceed with the dispute.

Counting from when the dispute is raised by a customer with Klarna, you and the customer have a minimum of 21 days to resolve the dispute, as stated below. The one exception being returns, where we count from the return date.

With that in mind, if you do not resolve a dispute within the time periods stated below, starting from when the Customer opens the dispute with Klarna, we may charge you a Dispute fee.

Dispute reasonCalendar Days
Returns21*
Goods not received21
Incorrect Invoice21
Faulty Goods21
Already paid21
Unauthorized purchases0

* Depending on the return date provided by the customer upon Klarna’s request. If the return date is <21 days from escalation we will automatically postpone the escalation date by 21 days from the return date, giving you enough time to be able to process the return.

You will find your disputes under the tabs "Open disputes" and "All disputes" in the Dispute App in the Klarna Partner Portal.

  • "Open disputes" - Contains all disputes with the status "Investigation started´, meaning disputes that have passed the Resolution time and may be charged with a Dispute fee.
  • "All disputes" - Contains all disputes. Recently opened, escalated and closed going back 180 days.

To help you manage your disputes and make sure you do not miss a deadline, Klarna will notify you shortly after the investigation was started from Klarna (status `Response required´) and is available in `Open disputes´.

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Klarna may apply the Dispute Fee set out in the table below to the Acquiring Partner for each Dispute initiated by a Customer if (i) resolved by the Partner first after Klarna's intervention, or (ii) Ruled in favor of the Customer. Dispute Fees are charged in the Settlement currency.

Settlement CurrencyDispute Fee
EUREUR 15
SEKSEK 150
NOKNOK 150
DKKDKK 150
GBPGBP 10
PLNPNL 60
USDUSD 15
CADCAD 20
AUDAUD 25
NZDNZD 25
CZKCZK 350
RONRON 70
CHFCHF 15
MXNMXN 125

For transactions in any market not listed above, the Dispute fee will be SEK 150

Once the investigation is over and all sides have been considered, the dispute is closed. It is at this point that the Dispute fee is applied, based on the Closing Reason.

Below you will find a breakdown of the Closing Reasons and which result in a Dispute fee being charged in accordance with the conditions set forth in the agreement and specified above.

Closing reasonDispute fee
Customer_did_not_provide_enough_detailsNo
Customer_did_not_provide_valid_proofNo
customer_did_not_reply_to_requestNo
Closing reasonDispute fee
customer_cancelled_disputeNo
merchant_provided_valid_shipping_detailsNo
merchant_informed_about_invalid_returnNo
merchant_informs_that_invoice_is_correctNo
merchant_has_not_received_payment_or_payment_to_3rd_partyNo
merchant_has_refunded_payment_to_customerYes
merchant_solved_the_dispute_with_the_customerNo
merchant_informed_about_invalid_disputeNo
reactivated_invoice_statementNo
fully_paid_prior_to_escalationNo
fully_paid_after_escalationNo
refund_issued_by_merchant_after_escalationYes
incorrect_payment_details_used_refundedNo
klarna_resolved_due_wrong_dispute_reason_chosenNo
dispute_opened_under_wrong_dispute_reasonNo
merchant_has_refunded_payment_to_klarnaNo
dispute_automatically_closedNo
fully_paidNo
klarna_resolved_dispute_in_merchant_favorNo
Closing reasonDispute fee
merchant_did_not_reply_to_dispute_requestYes
merchant_did_not_follow_klarnas_shipping_policyYes
incorrect_invalid_delivery_in_physical_storeYes
service_digital_goods_klarna_does_not_take_riskYes
merchant_did_not_adjust_statement_on_klarnas_requestYes
merchant_did_not_perform_promised_refundYes
could_not_send_another_requestYes
merchant_accepted_the_lossYes
shipped_to_non_approved_addressYes
merchant_did_not_follow_klarnas_return_policyYes
goods_sent_without_tracking_numberYes