Klarna Docs - Customer evidence gathering

Customer evidence gathering

When a customer raises a dispute, they need to provide Klarna with valid evidence to support their claim. The specific information required varies based on the nature of the dispute (dispute reason) to ensure it's relevant to the issue at hand. If the necessary evidence is provided and the matter isn't resolved within the set timelines, an investigation might be initiated.

In this article, you'll find a clear guide on what evidence customers need to raise a dispute.

Before being able to report a problem the customer is obligated to confirm the conditions listed below:

  • Confirmation of problem (e.g. I am missing my full/partial order)
  • "I have reached out to and informed <Merchant> about my problem"
  • "I will provide relevant information about the problem"

Once the customer has agreed to the conditions to raise a dispute Klarna will request further information regarding the Merchant contact. In this step, the customer provides Klarna with a basic Proof of contact.

Question Response
“When did you contact the store?”(not possible to select dates before capture)
“How did you contact the store”
  • Sent an email or text message
  • Through phone
  • Written communication
  • On Seller website
“What was the store’s response?”
  • Store agrees to assist with my problem
  • Store was not available
  • Store’s response was not as expected
  • Store was not able to help
“Proof of contact & response”(recommended but not mandatory at this stage of the process)

Once the customer has provided Klarna with a basic Proof of Contact they need to provide information specific to their problem. Below is a breakdown per dispute reason.

Customer issueRequested information
I refused the deliveryN/A (Customer instructed to contact the Merchant)
The item hasn't reached me
  • “When is your expected delivery date?”
  • “Do you have the shipping tracking information”
Yes
  • Comment
No
  • Store did not provide”
  • “I misplaced it”
"The item was delivered to the wrong shipping address"
  • Proof of delivery to the wrong shipping address
"The item was not available during a store pick up"
  • “When did you visit the store to pick up the items?”
"I missed to pick up my item"
  • “When was the original pick up date?”
Customer issueRequested information
"I received a damaged or defective item"
  • Description of damage or defect
  • Proof of damage or defect
"I received an item that has missing part(s)"
  • Description of missing part(s)
  • Proof of damage of missing part(s)
"I received an item that is not as described"
  • Comment
  • Attachment
  • Size
  • Color
  • Material
  • Style or patterns
  • Specification in the item
  • Completely different item
Costumer issueRequested Information
"My item amount is wrong"
  • “Add the items”
  • “Select type of product”
  • “Expected refund / item price”
  • “Item URL”
  • “Order confirmation”
"Discount was not applied"
  • “Add the items”
  • “Select type of product”
  • “Expected refund / item price”
  • “Item URL”
  • “Order confirmation”
"Shipping Fees is wrong"
  • “Expected refund / item price”
Other
  • “Add the items”
  • “Select type of product”
  • “Expected refund / item price”
  • “Item URL”
  • “Order confirmation”

Before being able to report a return the customer is obligated to confirm the conditions listed below:'

  • Confirmation of adherence to the Merchants return policy (e.g. I am missing my full/partial order)
  • “I will return the goods to <Merchant> by X date”
  • “I confirm that I have informed <Merchant> about the return”
Costumer issueRequested information
"What do you want to return?"
  • Select item(s)
"The item was returned by mail"
  • Do you have a Tracking Number of your Return?
Yes
  • Tracking ID
  • Shipping Carrier
  • Date of Return
No
"The item was returned in-store"
  • Please provide receipt or reference no of the payment
  • Store Address you returned the item(s) at
  • When did you return the item(s)?
  • Any additional information about the return (Optional)
"I have not returned the item(s)"N/A (Customer informed of Timeline to initiate a return)